Executive Administrative Assistant

Midtown-based commercial real estate firm, Rudder Property Group (www.rudderpg.com) is seeking an experienced, permanent/full-time executive assistant to support the firm’s executives in their business activities.

Job Responsibilities:

  • Assisting in all aspects of marketing, research, presentation preparation and contact database management
  • Maintain all online listings on Costar, as well as other databases to maintain accurate listing/brokerage information
  • Provide support to team in technology applications, i.e., CRM, In-Design, Outlook, Word, and other company supported programs
  • Meeting support (in and out of the office)
  • Track listing activity and produce reports
  • Conduct off-site property inspections and tours
  • Limited accounting preparation and bookkeeping support
  • Schedule appointments and coordinate calendars
  • Assist and participate as needed for industry functions or client events
  • It is expected that the assistant will have direct contact with some of the brokers
  • Perform clerical duties to include photocopying, mailing and scanning documents
  • Minor office cleaning and maitenance
  • Various executive assistant responsibilities that are traditionally expected from such a role

Desired Skills & Experience:

  • Bachelor’s Degree or commensurate experience
  • Workplace experience, minimum of 3 – 5 years in a role supporting multiple executives simultaneously
  • ADVANCED Microsoft office product knowledge – Excel, Word, PowerPoint, and Outlook
  • Existing knowledge or ability to learn how to use Quickbooks and CRM software
  • Adaptability – maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people
  • Planning and Organizing – establish course of action to accomplish goals and evaluates results, develops schedules and task/people assignments, can orchestrate multiple activities at once to accomplish goals, uses resources effectively and efficiently
  • Customer Focus – dedicated to meeting the expectations and requirements of the external and internal client, acts with client in mind, establishes and maintains effective relationships with clients, and gains their trust and respect
  • Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture, can comfortably handle risk and uncertainty
  • Interpersonal Savvy – relates well to all kinds of people, inside and outside the organization uses diplomacy and tact
  • Learning on the Fly – learn quickly when facing new problems, open to change, quickly grasps the essence and underlying structure of anything, enjoy the challenge of unfamiliar tasks
  • Self-starter – able to start and complete projects independently
  • Enable brokers to focus on revenue generating tasks by efficiently handling operations of team
  • Time Management – use time effectively and efficiently, can attend to a broader range of activities, gets more done in less time than others
  • Written/Oral communications – ability to speak and write clearly and concisely, get messages across that have the desired effect
  • Attention to detail – is thorough in accomplishing a task with concern for all the areas involved

To Apply:

Send resume and cover letter with salary requirement to Michael Rudder mrudder@rudderpg.com

Benefits and Salary:

Salary for this position is competitive but based on budget size and resources. It also depends on prior experience.

Rudder Property Group is an Equal Opportunity Employer and seeks individuals of all ethnic and racial backgrounds to apply for this position.